Clinical trials are a critical part of drug development, and the data collected during these trials is essential for ensuring the safety and efficacy of new drugs and medical devices. Electronic Data Capture (EDC) systems have become a popular way of collecting and managing clinical trial data, but it is essential that organisations ensure their EDC system is fully validated and meets the regulatory requirements set out by GCP, FDA, and MHRA. In this blog, we will discuss the importance of a fully validated EDC system and the steps organisations can take to ensure that their system is validated and compliant.

The importance of a validated EDC system for clinical trials:

A validated EDC system is crucial for clinical trials as it ensures the data collected is reliable, accurate, and consistent. If an EDC system is not validated, there is a risk of data errors and inconsistencies that can compromise the integrity of the trial data. A validated EDC system provides confidence in the accuracy of the data collected, which is essential for making informed decisions about the safety and efficacy of new drugs and medical devices. Additionally, a validated EDC system can help organisations meet regulatory requirements, reduce the risk of compliance issues, and speed up the approval process for new products.

Steps organisations should take to validate their EDC system:

  1. Define User Requirements: The first step in the EDC system validation process is to define the user requirements. This involves identifying the functional and technical requirements for the system, including its intended use, performance criteria, and user interface.
  2. Design and Development: Once the user requirements are defined, the EDC system is designed and developed. During this stage, the software is coded and tested to ensure that it meets the user requirements and is suitable for use in a clinical trial.
  3. Installation and Configuration: Once the EDC system has been developed, it is installed and configured to ensure it functions correctly in the clinical trial environment. This includes setting up the system hardware, software, and network connections and configuring user accounts and access permissions.
  4. Testing and Qualification: The EDC system is then subjected to a series of tests to ensure it meets the functional and technical requirements specified in the user requirements. This includes functional testing to ensure the system performs as expected and performance testing to assess its speed, scalability, and reliability.
  5. Validation and Verification: Once the EDC system has been tested and qualified, it undergoes validation and verification to ensure it meets the regulatory requirements for clinical trial data collection and management. This involves verifying the system can produce accurate and consistent data and support compliance with relevant regulatory requirements.
  6. Maintenance and Monitoring: Finally, the EDC system is maintained and monitored throughout the clinical trial to ensure it functions correctly and produces accurate data. This includes regular software updates and patches and ongoing monitoring of system performance and data quality.

Suppose your organisation is using an EDC system managed by a vendor. In that case, ensuring the system meets your organisation’s requirements, and the vendor meets all regulatory requirements is still necessary. A SaaS-based EDC system must also be fully validated. We at Oxus Technologies have¬† team of experts that can help organisations audit and validate their EDC system, including servers and networks. Our team of experts can provide comprehensive EDC system validation services that ensure the system is fully compliant with regulatory requirements and functions optimally. Additionally, they can help organisations select the right EDC system that meets their needs and help with validating and documenting their SaaS-based EDC system.

In conclusion, a validated EDC system is essential for clinical trials to ensure the data collected is reliable, accurate, and consistent. Organisations should take the necessary steps to ensure their EDC system is fully validated and meets the regulatory requirements set out by GCP, FDA, and MHRA.